Project Management Assistant - Amsterdam

Are you a structured multitasker with a keen eye for detail and a strong sense of priorities? Are you looking for a high-level supporting role in an international, luxury environment? Then we are looking for you as our Project Management Assistant at Hotel Okura Amsterdam!

About Hotel Okura Amsterdam

Hotel Okura Amsterdam is a 5-star luxury hotel and a proud member of the prestigious Leading Hotels of the World. With 300 elegant rooms, four high-end restaurants (three of which are Michelin-starred), extensive banquet facilities accommodating up to 3,000 guests, and an exclusive Health Club, we are a leader in the Dutch luxury hospitality sector.

Your role as Project Management Assistant

As a Project Management Assistant, you will provide high-level support to various project teams, with a specific focus on assisting the Deputy General Manager and Senior Project Manager. You will be the key link in monitoring deadlines, managing communication, maintaining documentation, and coordinating project logistics.

You ensure smooth project execution from preparation to delivery and have a sharp eye for quality, progress, and structure.

Key responsibilities

• Manage and monitor project plans, deadlines, budgets, and deliverables
• Proactively follow up on tasks and team communication
• Order project-related materials, tools, and services
• Assist in the preparation of project proposals, reports, and presentations
• Manage the Deputy General Manager’s project-related inbox and communication
• Schedule meetings, prepare agendas, take minutes, and follow up on action points
• Conduct research and gather data to support decision-making
• Monitor project progress and identify potential bottlenecks
• Ensure accuracy and quality control of project documentation
• Serve as a liaison between internal departments and external stakeholders

Who are you?

You are a proactive and independent team player with excellent organizational skills. You thrive in dynamic environments, switch easily between tasks, and communicate clearly with various stakeholders.

What you bring

• Bachelor-level working and thinking ability
• Experience in a supportive project role is a plus
• Excellent command of the English language (spoken and written)
• Dutch language skills are a plus
• Highly accurate and reliable in documentation and communication
• Discreet, tactful, and comfortable working with confidential information
• Able to work under pressure and adapt to changing priorities
• A team player who is also confident working independently

What we offer

• Contract: 1-year contract with the possibility of extension – we want you to stay!
• Salary: A competitive salary based on your experience
• Bonus: One week’s salary upon achieving your SMART goals
• Holiday allowance: 8% (pro rata)
• Vacation days: 25 per year (pro rata)
• Employment under the Dutch Hospitality CLA (CAO Horeca)
• Pension plan through the Dutch Hospitality and Catering Pension Fund
• General survivor’s pension
• Attractive family & friends rates on hotel stays at Hotel Okura Amsterdam
• One-time 50% staff discount at one of our restaurants
• Ongoing 20% staff discount in all our restaurants
• Travel reimbursement from 10 km (one-way)
• Complimentary overnight stay including breakfast for two after successfully completing your probation period – experience the hotel as a guest!

Interested?
Apply directly via our website by clicking the 'Apply' button. We look forward to your application!