HR & Office Officer - Utrecht

DO YOU WANT TO BECOME PART OF A FAST-GROWING ORGANISATION?

JOIN US AS HR & OFFICE OFFICER

ABOUT ODYSSEY HOTEL GROUP

We're The Odyssey Hotel Group, Europe’s most ambitious hotel operator and the team behind many famous global hospitality names. We partner with Marriott, IHG, and Accor to develop exceptional properties across various brands, from Holiday Express to Marriott's Autograph collection. Powered by over 700 employees and supported by Activum SG as our major shareholder, our purpose is to create wonderful stories through a passion for unique and locally inspired hotel design and attention to every detail. We achieve this through a culture of enabling and empowering our teams to be masters of the art of hospitality.

ABOUT THE ODYSSEY CULTURE

You’ll be joining a fast-moving, ambitious, and successful team that’s shaking up the industry we love. If you thrive on responsibility, share a passion for great service, and are a natural collaborator, we'll be a good fit. We pride ourselves with a collaborative mindset.

THE ROLE

As HR & Office Officer, you will play a vital role in supporting our People & Culture team while ensuring that the daily operations of our headquarters and hotels run efficiently and professionally.

This position is a combination of human resources coordination and office management, making it ideal for someone who enjoys working with people, managing multiple responsibilities, and creating a positive and well-structured working environment.

You will act as a central point of contact for employees, management, and external partners, ensuring seamless communication and a strong employee experience across locations.

You will be based primarily at our Headquarters in Utrecht (three days per week), while spending one day per week in Nijmegen and one day per week in Breda to provide on-site support to our hotel teams and maintain alignment between the local properties and the head office.

KEY RESPONSIBILITIES

Human Resources Support

• Provide day-to-day operational support to the Area HR Manager and the Hotel teams in Breda & Nijmegen.

• Manage HR administration including employment contracts, personnel files, payroll of the hotels and onboarding in our HiBob HR system.

• Ensure compliance with Dutch labor legislation and internal HR policies.

• Facilitate smooth onboarding experiences for new employees.

• Coordinate learning and development initiatives and monitor participation.

• Support employee well-being, absence management, and leave administration.

• Act as the first point of contact for HR-related queries from employees and managers.

• Contribute to employee engagement activities and internal communications.

Office and Administrative Coordination

• Oversee the daily organization and functionality of the Utrecht office, ensuring a clean, professional, and welcoming workspace.

• Manage office supplies, equipment, and relationships with vendors and service providers.

• Coordinate office maintenance, safety procedures, and emergency response (BHV) compliance.

• Organize and prepare Management Team meetings, including scheduling, catering, and documentation.

• Support senior management with travel arrangements and event coordination.

• Track office-related expenditures and maintain budgetary oversight.

• Organize social events, monthly town hall meetings, and recognition initiatives for staff across the company.

• Ensure consistent communication between headquarters and regional offices to support operational alignment.